ackstageRun your venue
without the chaos
Backstage gives venue operators a single workspace to manage events, collect documents, and communicate with every team from booking to show night.
The Midnight NYC
May 9, 2026·The MidnightEvent Itinerary
Quick schedule view for this individual event.
Day Schedule
Backstage AI runs your venue’s show day
Your AI assistant performs the event manager and venue operator work for every show, so your staff stops answering the same questions and starts running the night.
As your Event Manager
Sets up each event, assigns tasks to your staff, and collects every document on time.
As your Venue Operator
Handles show-day ops, tracks load-in to curfew, and briefs crew before they have to ask.
As your Promoter Liaison
Talks to promoters and artist teams in the right channels so nothing gets buried in email.
Running a show shouldn't feel like chaos.
Today, venues, promoters, and artist teams coordinate million-dollar events using scattered emails, texts, and spreadsheets. Important details get lost, last-minute issues pile up, and everyone is forced to react in real time.
Fragmented Communication
Critical conversations are spread across email, text, and WhatsApp with no single source of truth.
No Visibility
No one knows what's done, what's missing, or who's responsible until it's too late.
Reactive Operations
Teams spend more time putting out fires than running a smooth show.
Who feels this
Every team faces a different version of the same problem.
The Problem
Your team is responsible for making the show run smoothly, but right now you're working without a single source of truth.
- 1Information is scattered across emails, texts, and PDFs
- 2Artist teams send critical details late or incomplete
- 3Your staff is constantly interrupted with basic questions
How Backstage Solves This
- ✓Centralize everything so your team always knows what's happening, where to find it, and what's still missing
- ✓Collect COIs, riders, and advances automatically so documents arrive on time and nothing slips through
- ✓Communicate in real time with every team through one organized hub built for show day
Everything in one place
Built for how shows actually work
One platform for every person involved in the show, from the first email to final payment.
Event Coordination
Every show detail, right where your team needs it.
Stop hunting through emails for load-in times and parking instructions. Backstage keeps every critical event detail organized, shared, and up to date so your staff walks in prepared.
- Centralized show schedule: load-in, soundcheck, doors, and curfew all in one place
- Shared with every team member from the moment the event is created
- Instant updates push to everyone, so no more outdated PDFs circulating
Document Management
No more chasing documents the week of the show.
COIs go missing. Riders arrive late. Advances land in the wrong inbox. Backstage gives you a structured document hub for every event, with status tracking, required flags, and upload acknowledgment.
- Required document tracking: see exactly what's missing before show day
- Artists and their teams upload directly into your event workspace
- Instant visibility into document status across your entire team
Real-Time Communication
One channel per show. Zero confusion.
Your production, logistics, and hospitality conversations belong in separate channels, not buried in a group chat. Backstage keeps every thread organized by event and team so nothing gets missed.
- Three built-in channels per show: Production, Logistics, Hospitality
- Every team member sees the same conversation. No more asking who has that thread.
- Full message history stored per event, always accessible, never lost
Stage Manager
Stage plot confirmed. Backline arrives at 1pm.
10:42am
Got it. Loading dock will be open from noon.
10:45am
Tour Manager
Can we confirm power specs for keys rig?
11:02am
Team & Access Management
Invite your team and artist teams with the right access.
Every show has multiple parties involved. Backstage lets you invite your internal staff, bring in artist teams and tour managers, and control exactly what each person can see, scoped to each event.
- Invite your venue staff with scoped production, logistics, or hospitality access
- Invite artist teams and tour managers directly into the event workspace
- Role-based access control keeps the right info in front of the right people
Venue Manager
Venue
Tour Manager
Artist
Stage Tech
Venue
Artist Manager
Artist
Sarah (Staff)
My Team
How it works
From first click to show night
Follow the road from setup to execution.
Step 1 of 5
Create Event
Add event name, date, venue, and artist details in seconds.
Simple, transparent pricing
Only the account owner pays. Crew, artists, and staff always get free mobile access.
Backstage Basic
$9.99/mo
Core show-day tools for solo operators and small teams.
- Up to 5 active events
- Document uploads & checklist
- In-app messaging (all channels)
- Task lists & checklists
- Day sheets & run of show
- Standard export templates (black & white)
- Up to 5 managed seats per event
- Unlimited read-only members
- Public guest-list & itinerary links
- Free mobile access for crew & artists
Backstage Pro
$19.99/mo
Unlimited events, tours, offers, holds and the Backstage AI Assistant.
- Everything in Basic, plus:
- Unlimited events
- Send offers with e-signature
- Create tours and tour workspaces
- Backstage AI Assistant
- Task assignments & workflows
- Holds & date management
- Advancing & venue sheets
- File import (CSV/PDF)
- Calendar invites & email alerts
- Up to 10 managed seats per event
- Up to 5 offers per event or tour
Backstage Unlimited
$29.99/mo
Everything in Pro plus financials, branded exports, analytics and priority support.
- Everything in Pro, plus:
- Financial reporting & analytics
- Branded templates & custom exports
- Settlements, P&L & reimbursements
- Promoter performance analytics
- Up to 25 managed seats per event
- Up to 10 offers per event or tour
- Priority support
- Custom onboarding
Have an Early Adopter code? Redeem it for 50% off Unlimited · Talk to the Event Expert Team
Early Feedback
People who get it.
"The document repository and acknowledgment system is exactly what we need to control the documentation chaos that comes with planning a show. It's the missing piece."
Venue Owner
1920 Venue, Los Angeles CA
"The messaging features are going to change everything for me. As a promoter managing events across venues and my monthly residency, I need one place where my whole team can see every conversation."
Hometown
Beats and Chill, Promoter
"As A&R, I'm always trying to stay in the loop on planning for my artists' shows. Backstage makes it easy to communicate and share documents directly with venues without the back-and-forth."
Fash
A&R, Best Kept Secret
Take control of every show before it even starts
Join venues and promoters who use Backstage to run tighter operations and get home on time.
14-day Free Trial